Notes for DKG private meeting

Event Basics

1. Event Name: Meeting and program

2. Hosting Group/Organization Name: Delta Kappa Gamma Leading Women Educators, Chi Chapter- Ozaukee

3. Estimated Number of Attendees, if known: 25-30 4. Is the group a non-profit organization? ☐x Yes ☐ No

5. Is the applicant a resident of the City of Cedarburg? ☐x Yes ☐ No

Date & Time

6. Preferred Date(s) and Time(s) for the Event: (Include start and end time, plus any time needed for setup/take-down) Tuesday, September 8, 2026 5:30pm set up; 6pm – 7:45 pm event

Event Description

7. Brief Description of the Event: (Include purpose, target audience, and general activities planned) Kick off meeting for the year with an award being given to scholarship winner from Concordia University-Wisconson, School of Education and program with speaker

Contact Information

8. Main Contact for the Event:

· Name: Johanna Dvorak

· Email: jonniedvorak@gmail.com

· Cell Phone (for day-of contact): 414-520-8167

Room Set-up

9. Preferred Room Layout: (Please select one or describe your setup needs) x☐ Lecture Style (rows of chairs) ☐ Panel Discussion (table with chairs at front + audience) ☐ Small Group Tables ☐ Open/No seating ☐ Other (please describe):

10. Will your group handle the room set-up? ☐ x Yes ☐ No, we will need staff assistance

Technology Needs – Please note that the library is not able to provide on-demand technical assistance during your event. A staff member may be available to help, but this cannot be guaranteed. If you anticipate needing technical support, we strongly recommend scheduling a run-through at least 42 hours before your event. To arrange a walkthrough or to discuss any technical questions, please contact Anthony Sigismondi at asigismondi@cedarburglibrary.org.

11. What technical equipment will you need? (Check all that apply) ☐ x Projector & drop-down screen ☐ x Podium ☐ x Microphone ☐ x Library laptop ☐ We will bring our own laptop ☐ Wi-Fi access ☐ Extension cords or power strips ☐ Other (please specify):

12. Will you need staff assistance with technology on the day of the event? ☐ Yes ☐ No x Possibly

Refreshments

13. Will your group provide refreshments? ☐ x Yes ☐ No If yes, please describe (type of food/drinks, setup needs, etc.): water bottles and dessert/snack items

Additional Information

14. Is there any other information or special considerations we should know about your event? A committee is finalizing our speaker, so we will reach out to you if there are any changes in the technology needs.