Note for AAA Travel Grafton

Community Room Event Questionnaire

For Public and Private Event Set-up – Please complete fully to help us prepare for your event.

PAYMENT – speaker Krista Erickson will pay on day by cash.

Event Basics

1. Event Name:

AAA Travel Grafton event
2. Hosting Group/Organization Name:

AAA Travel Grafton

3. Estimated Number of Attendees, if known: 25
4. Is the group a non-profit organization?
☐ Yes  ☐ No X

5. Is the applicant a resident of the City of Cedarburg?
☐ Yes  ☐ No X

Date & Time Sept 10, 2026

6. Preferred Date(s) and Time(s) for the Event: 10-12pm Ten oclock set up and 10:30event start.
(Include start and end time, plus any time needed for setup/take-down)

Event Description

7. Brief Description of the Event:

Our rep of Travel Corp and telling them about different travel destinations they offer.

Please come join AAA Travel Grafton and explore the world of opportunities that await you from domestic destination to international destinations, we have it all. All are welcome.
(Include purpose, target audience, and general activities planned)

Contact Information

8. Main Contact for the Event: Christine Kennedy

Name:

Email: ckennedy@acg.aaa.com

Cell Phone (for day-of contact): 309 242 5661

Room Set-up

9. Preferred Room Layout:
(Please select one or describe your setup needs)
☐ Lecture Style (rows of chairs) YES but with rows of tables infront of each chair row. Refreshment table to the side.
☐ Panel Discussion (table with chairs at front + audience)
☐ Small Group Tables
☐ Open/No seating
☐ Other (please describe):

10. Will your group handle the room set-up?
☐ Yes  ☐ No, we will need staff assistance X.

Technology Needs – Please note that the library is not able to provide on-demand technical assistance during your event. A staff member may be available to help, but this cannot be guaranteed. If you anticipate needing technical support, we strongly recommend scheduling a run-through at least 42 hours before your event. To arrange a walkthrough or to discuss any technical questions, please contact Anthony Sigismondi at asigismondi@cedarburglibrary.org.

11. What technical equipment will you need?
(Check all that apply)
☐ Projector & drop-down screen X
☐ Podium X
☐ Microphone
☐ Library laptop
☐ We will bring our own laptop X
☐ Wi-Fi access
☐ Extension cords or power strips
☐ Other (please specify): HDMI cord

12. Will you need staff assistance with technology on the day of the event?
☐ Yes  ☐ No X

Refreshments

13. Will your group provide refreshments?
☐ Yes X ☐ No
If yes, please describe (type of food/drinks, setup needs, etc.):

Cookies and water.